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Employee communication plan template

1. Objectives:

  • List the objectives of the communication plan, such as keeping employees informed, improving employee engagement, or sharing organizational changes.

2. Target Audience:

  • Identify the target audience for each communication, such as all employees, specific departments or teams, or employees at certain levels.

3. Channels:

  • List the channels you will use to communicate with employees, such as email, intranet, team meetings, town halls, or newsletters.

4. Frequency:

  • Establish a regular communication cadence, such as weekly, monthly, or quarterly. Identify which communication channels will be used for each frequency.

5. Key Messages:

  • Identify the key messages that will be communicated to employees in each communication. These messages should be clear, concise, and relevant to the target audience.

6. Content:

  • Develop content for each communication, such as articles, videos, graphics, or presentations.

7. Responsible Parties:

  • Identify who is responsible for creating, approving, and distributing each communication.

8. Evaluation:

  • Establish a system for evaluating the effectiveness of each communication, such as tracking email open rates or conducting employee surveys.

9. Timeline:

  • Create a timeline that outlines when each communication will be delivered and when each task must be completed.

10. Budget:

  • Establish a budget for the communication plan, including costs associated with developing content, producing materials, and distributing communications.

11. Contingency Plan:

  • Create a contingency plan in case of unexpected events, such as a crisis or change in the business that requires urgent communication to employees.

Please note that this is a basic template, and your organization may have additional items to add to the employee communication plan. It is important to review and tailor your employee communication plan to meet the needs of your employees and your organization. Additionally, it is important to ensure that the communication plan is flexible and adaptable to changes in the business environment.

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